Procurement on autopilot.
Say what you need. Approve the payment. Waybill does everything in between: sourcing, negotiation, freight, customs, delivery, inventory. Built for teams that build hardware.Say what you need. Approve the payment. Waybill does everything in between. Built for teams that build hardware.
This is what buying one part looks like.
before 5
Tell Waybill what you need and by when.
Describe what you need in whatever form you have it: an exact part number, a plain-English description, a full BOM file, or a sync straight from your PLM. Add the quantity and the date it has to be on your dock. That is the entire request.A part number, a description, a whole BOM, or a sync from your PLM. Add the quantity and the date it has to land. That is the entire request.
That's the first thing you did.
The moment you hit send, Waybill goes to work. You don't fill forms, open tickets, or brief anyone on context. Sourcing starts before you close the tab.The moment you hit send, Waybill goes to work. No forms, no tickets, no briefing anyone. Sourcing starts before you close the tab.
Every licensed source, found and worked.
Waybill maps every source licensed to sell your part, anywhere in the world: authorized distributors, franchised lines, and brokers we have vetted in person. Then it sends RFQs to all of them at once. What takes a team four days of email happens here in minutes.Waybill maps every source licensed to sell your part, anywhere in the world, then RFQs all of them at once. Four days of email, done in minutes.
Quotes, compared the way you would.
As replies land, Waybill builds one comparison across every quote: true landed cost with freight and duties included, lead time against your date, minimum order quantity, and proof the parts are genuine. Then it negotiates the leading quotes down on your behalf, before you've seen anything.One comparison across every quote: true landed cost, lead time against your date, order minimums, and proof the parts are genuine. Then it negotiates.
One answer. One fallback.
You don't read nine quotes. You get one recommendation: the source that meets your date at the best landed cost. The runner-up stays quoted and live in reserve, at no cost to you. Remember that reserve. It matters in a minute.You don't read nine quotes. You get one recommendation, with the runner-up held live in reserve at no cost. Remember that reserve.
You approve. That's the second thing you did.
It's also the last. The price you approve is the whole price: parts, freight, duties, clearance, and delivery in one line. Waybill takes that single payment and settles everyone in the chain itself: the source, the carrier, the broker, customs. You never touch another invoice on this order.It's also the last. One price covers parts, freight, duties, clearance and delivery. Waybill settles everyone in the chain itself. You never touch another invoice.
Then we ship it. Ourselves.
Most suppliers can't ship internationally, and most freight is a relay of strangers. So Waybill runs fulfilment itself. Our crew collects from the source's floor, consolidates and labels the order for export, drafts the paperwork, and books freight that meets your date. From the supplier's door to yours, one chain of custody, with no handoff you have to manage.Most suppliers can't ship abroad, and most freight is a relay of strangers. So Waybill runs fulfilment itself: one chain of custody, the source's floor to your dock.
A source slips. Your date doesn't.
If the primary source, for whatever reason, can't fulfil your order, the fallback you saw in sourcing activates: still quoted, still live, inside the payment you already approved. Collection reroutes, custody stays unbroken, and your date holds. You learn it happened from a note, not a fire.The fallback you saw in sourcing activates, inside the payment you already approved. Custody holds, your date holds. You learn it from a note, not a fire.
Tracked without asking.
You never ask "where is it?" again. Waybill watches the order end to end with live data from the carrier and from flight feeds: collected, consolidated, departed, in the air, landed. Anyone on your team can see the status at any moment. And by the time the wheels touch down, the customs entry is already drafted.You never ask "where is it?" again. Waybill watches the order end to end on carrier and flight data, and drafts the customs entry before the wheels touch down.
Cleared before it lands.
While your parts are still in the air, Waybill prepares and vets every customs document: commercial invoice, packing list, certificate of origin, airway bill. Licensed customs brokers file the entry the moment it can be filed. Duties are calculated against the tariff and paid out of the one payment you already made. Nothing new to approve, nothing to chase.Every customs document is prepared and vetted while your parts are still in the air. Licensed brokers file the moment they can. Duties come out of the payment you made.
One flag, fixed in the flow.
Every filing is checked before it goes in. Here, the supplier's invoice carried the wrong classification code for the goods. At the border, that mismatch means an assessment query and days of hold. Waybill caught it, corrected it with the supplier, and filed clean. The fix took minutes, and you're hearing about it for the first time right now.The supplier's invoice carried the wrong classification code: at the border, days of hold. Waybill caught it, fixed it with the supplier, and filed clean. In minutes.
The last mile calls ahead.
Cleared and released, the order goes out for delivery. Waybill's voice agent calls the driver directly, confirms the dock, and briefs your receiving team before the truck turns in. It speaks whatever language the driver speaks, and the whole call is transcribed and archived to the order.Waybill's voice agent calls the driver, confirms the dock, and briefs your receiving team, in whatever language the driver speaks. The whole call is transcribed.
Scan the label. Waybill knows the box.
The box arrives, your team scans the label, and Waybill knows exactly what's inside, because it has managed this order end to end. In the same moment:The box arrives, your team scans the label, and Waybill knows exactly what's inside. Three things happen at once:
- Everyone who asked for the parts gets pinged that they've landed.
- Inventory updates itself, down to the bin and the project the parts are reserved to.
- The supplier's invoice, your payment, and the import record match three ways and file to the order.
- Ask what the project has cost this quarter and you get one number, instantly.
Next time, it's already on the shelf.
Six weeks later, someone on your team needs the same part. Waybill checks your own shelf before it checks any supplier, shows the stock you already own, and reserves it to their project in one click. Nothing gets bought twice.Six weeks later someone needs the same part. Waybill checks your own shelf first and reserves it to their project in one click. Nothing gets bought twice.
Your BOM, watched around the clock.
Hand Waybill your BOM and it watches every line around the clock: prices moving, parts approaching end-of-life, stock running thin at distributors. When something changes, Waybill suggests the move early: renegotiate, switch to a vetted alternate, restock, before the problem ever reaches your build.Waybill watches every line around the clock: prices moving, parts going end-of-life, stock running thin. It suggests the move before it reaches your build.
Your build schedule, quoted ahead.
Give Waybill your build schedule and it works backwards from every date. Critical parts are quoted before you ask, long-lead lines are flagged and ordered early, and fallback sources are held live for anything that can't slip. When the build starts, the supply is already standing.Waybill works backwards from every date: critical parts quoted before you ask, long-lead lines ordered early, fallbacks held live for anything that can't slip.
Your whole company, one checkout.
Everyone requests parts the way they already shop, from chat or a browser extension, without opening a procurement tool. Waybill deduplicates across requesters, groups everything by supplier, and rolls it all into a single approval for the manager and a single payment for finance. Fifty carts become one checkout.Everyone requests parts from chat or the browser, no procurement tool. Waybill dedupes, groups by supplier, and rolls it up. Fifty carts become one checkout.
One order, closed.
That's the whole story. You described what you needed and approved one payment: two actions, start to finish. Waybill did the twelve things on the right, absorbed a supplier failure along the way, and delivered on the date you named. The full record, every document and every decision, is filed to the order and signed.You described what you needed and approved one payment. Two actions. Waybill did the rest, absorbed a supplier failure, and delivered on the date you named.
Lives where you do.
Your team never has to open a procurement portal. Ask from Slack, Gmail, WhatsApp or Outlook, and the order starts right in the thread. Save a revision in SolidWorks, NX, Altium or KiCad, and the BOM diff is already being quoted. It's the same Waybill underneath; your team just reaches it from wherever they already work.Your team never opens a procurement portal. Ask from Slack or Gmail and the order starts in the thread. Save a revision in CAD and the BOM diff is already being quoted.
